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Program Support Officer

Date:  Jan 13, 2026
Location: 

Mandaluyong City, National Capital Region, PH

Business Unit:  BDO Foundation, Inc.
Department: 

Duties and Responsibilities:

 

A. Disaster Response

  1. Checks latest reports in the National Disaster Risk Reduction Management Council (NDRRMC) and/or DSWD Dromics/local report on areas and number of families affected by disaster/calamity;
  2. Coordinates with BDO/BDONB branches on local details of disaster response including local ground partner/s; Sends proposed relief operations details for review and recommendation of PMH to the President; Sends the CSR form to the branch head and tracks its e-approval up to Group Head;
  3. Coordinates with Savemore stores for the provision of relief/food packs, hygiene kit or cleaning materials and prepares confirmation of order and authorization letter in relation to the relief operations;
  4. Coordinates with MCG for the tarpaulin layout and turnover to branches/other business units for printing and turnover to ground partner or Savemore representative;
  5. Monitors the delivery and acceptance of relief/food packs, hygiene kit or cleaning materials by ground partner;
  6. Coordinate the submission of signed certificate/acceptance of donation from the partner/beneficiary for submission to Subsidiaries Acctg;
  7. Prepares the summary report of relief efforts including expenses for budget monitoring and submit for review of PMH and President;
  8. Reviews completeness of Savemore billings and prepares for payments thru Purchasing System;
  9. Reviews completeness of reimbursement of branches/other business units for tarpaulin printing and monitors with admin assistant on payment/reimbursement request (for payment within one-month after distribution);
  10. Prepares summary expenses budget as well as submission certificate donation Subsidiaries Accounting database.

 

B. Handog sa 'Yo ng BDO Foundation (annual Christmas Gift-Giving)

  1. Meet with NGO partners for the approved allocation of noche buena food packs and target area of distributions;
  2. Coordinates with NGO partners the complete and on-time submission of database template of distribution for review;
  3. Prepares the summary report of distribution including the expenses (cost of noche buena food packs and delivery, if any) for budget monitoring and submit for review of the PMH and President;
  4. Coordinates with Savemore supervisor/point person for the details of delivery (date/time);
  5. Prepares and email the confirmation of order and authorization letter in relation to the distributions to the ground partners as well as to Savemore supervisor/point person;
  6. Coordinates with MCG for the tarpaulin design/layout for approval of the President and handles the turnover to branches/other business units for printing;
  7. Monitors the delivery and acceptance of food packs by ground partner/beneficiary;
  8. Monitors the complete and on-time submission of signed acknowledgment receipt/certificate of donation from the partner/beneficiary for submission to Subsidiaries Accounting;
  9. Reviews completeness of Savemore billings and prepares for payments thru Purchasing System;
  10. Reviews completeness of reimbursement from branches for tarpaulin printing and monitors with admin assistant on payment/reimbursement request (for payment within one-month after distribution);
  11. Prepares summary expenses budget as well as submission acknowledgment receipt/certificate donation Subsidiaries Accounting in database.

 

C. Other Donations (In-kind donation to BDDF from BDO Procure Disposal-computers, laptops, various FFE for donation)

  1. Evaluate letter request received for possible donation of refurbished computers, laptops and various FFE.
  2. Coordinate the submission of documentation needed: letter of request with supporting documents (BIR-issued Certificate of Donee Institution status, DSWD, any government accreditation), contact details (person, mobile number and email address of the requesting party).
  3. Confirm also with the requesting party if they are willing to pick-up the in-kind donation on an "as-is, where-is" basis.
  4. Coordinates with BDO Procure-Disposal for the availability of in-kind items for donation to requesting party.
  5. Submit evaluation on the identified donee to PMH and prepares memo to secure approval (President and Treasurer, whichever is applicable) for the donation upon confirmation of Procure-Disposal on the availability of in-kind items.
  6. Once donation is approved (by the President and Treasurer, whichever is applicable), inform Procure-Disposal for processing to finalize the documentation and logistical requirements for submission if donee.
  7. Email to the donee on the approval of donation and guidelines/reminders for schedule of pick-up.
  8. Coordinate and monitor schedule of pick-up between BDDF, donee and Procure Disposal.
  9. Submit signed Acknowledgment Receipt and certificate of donation issued by the donee to Subsidiaries Accounting.
  10. Prepares monitoring/database all in-kind donations including submission AR COD Subsidiaries Accounting Update as needed.

 

 

D. Other Donations (In-kind donations from external donor/partner)

  1. Evaluate letter received possible in-kind donations BDDF coordinate submission documentation needed government accreditation any contact details person mobile number email address requesting party
  2. Check details/full description quantity cost/value expiration date etc in kind-donation request photos reference
  3. Submit evaluation possible donor PMH prepares memo secure approval acceptance kind-donation President Treasurer whichever applicable
  4. Once approved President Treasurer whichever applicable inform donor approval acceptance coordinate documentation logistical requirements turnover
  5. Submit approval Subsidiaries Accounting preparation Certificate Donation COD
  6. Prepares monitoring/database all kind-donations received including submission AR COD Subsidiaries Accounting Update needed

 

E. Monitoring, documentation and compliance to regulatory organizations/ Others

  1. Monitor, gathers and review the required legal documents e.g. Deed of Donation, Memorandum of Agreement, Certificates, Board Resolution, Secretary's Certificate, etc. in compliance with renewal or application to regulatory organizations such as PCNC, BIR, DSWD and membership to League of Corporate Foundation (LCF) and Association of Foundations (AF) for review of the PMH and approval of the President;
  2. Coordinates with different support units/groups of the Bank (Legal, Corsec, BBG, PMD and MCG) for the legal procurement compliance and supplies/purchasing requirements of the program being handled;
  3. Prepares memos and other correspondences using a pro forma/template for LGUs and branches;
  4. Monitor the budget of each project handled based on approved annual budget in coordination with Subsidiaries Accounting; Update as needed.
  5. Attends meetings events turnovers and conventions as needed.
  6. Perform other tasks requested/assigned by the unit head or program management head.

 

Qualifications:

  • Must be a bachelor's degree holder
  • With relevant work experience in CSR group or NGO and administrative work
  • With good problem solving and decision-making skills, communication and organizational skills
  • Must be amenable to work onsite daily in Ortigas

BDO Unibank, Inc. provides equal opportunity to all qualified candidates. Hiring decisions are based on job requirements and candidate qualifications, and shall not be influenced by any consideration  of race, color, religion, sex (including sexual orientation and gender identity), national or ethnic origin, or disability.                                                                                                                       Requisition ID: 25373

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