Facilities Assistant

About BDO

BDO Unibank, Inc. is the Philippines’ leading full‑service bank, offering a wide range of financial and digital banking services. Guided by our brand promise “We Find Ways,” we are committed to delivering easy, reliable, and customer‑focused services. Build your career with a trusted industry leader.

Job Summary

Provides administrative support to assigned section relative to operations, maintenance and repairs services. This includes processing of requests, preparation of reports, filing and maintaining of documents and other related ancillary services.

Duties and Responsibilities 

• Handles the custody of all documents e.g. billing payments, e-form reports, logbooks , checklists, RDTFs, travel orders, monthly & weekly reports , and binders

• Prepares Request for Payment of regular billings and ensures timely submission

• Receives and acknowledges e-form requests. Sent received e-foms to facilities officers within the agreed time. Monitors and tracks all e-forms for evaluation and approval

• Performs administrative functions e.g. preparation of Authority To Work (ATW), gate pass. Ensures proper documentation of unit's activities

• Prepares administrative weekly and monthly reports. Consolidates/prepares complete monthly performance report of the PMD cluster operations

• Orders monthly office supplies

• Prepares Minutes of the regular section/department meetings

• Coordinates w/ utility companies for the installation/disconnection of utilities e.g. telephones, water & power

• Assists project manager / planning officer in the consolidation of the project binders

• Facilitates the processing of travel orders

• Initiatives and introduction of process improvements

• Processing of parking requests

Qualifications

• College graduate preferably computer course or any business course

• At least 2 years experience in office/clerical work (banking experience is an advantage); fresh graduates are welcome to apply

• Computer literate, documentation and filing skills

• Organized, systematic & analyticall; requires minimum supervision; team player

• Willing to work onsite in Ortigas