Releasing & Inventory Officer

The Releasing and Inventory Officer oversees the releasing and inventory functions for equity-related paying agency services, ensuring the accurate and timely distribution of cash dividend checks, stock dividend certificates, stock certificates, and corporate action notices to shareholders in compliance with regulatory requirements. The role supervises the delivery of shareholder documents, manages inventories of unclaimed certificates and checks, and ensures the secure safekeeping of securities and other custody assets, including stock certificates, checks, and related documents.

 

 

Key Responsibilities

• Supervise the release and distribution of stock certificates, dividend checks, withholding tax forms, and other shareholder documents.
• Oversee the preparation and execution of corporate actions, including cash dividends, stock dividends, stock rights, and shareholder communications.
• Maintain accurate inventory records and ensure the safekeeping of unclaimed certificates, checks, and other custody assets.
• Monitor corporate action schedules and ensure timely delivery of shareholder notices and entitlements.
• Conduct inventory reconciliations, physical counts, and operational reporting.
• Ensure proper account funding, documentation, approvals, and accounting entries related to releases and distributions.
• Coordinate with issuer corporations, shareholders, brokers, couriers, and other stakeholders to address inquiries and support service delivery.
• Ensure compliance with internal controls, regulatory requirements, and established operating procedures.
• Support special corporate agency projects, IPO-related activities, and other assignments as required.

 

Qualifications:

• Bachelor’s degree relevant to job
• At least 3 years work experience gained from Bank or other Financial Institution, knowledge in Transfer Agency business an advantage
• Willing to travel as required for business needs
• Must be amenable to onsite work and be assigned in Makati