Loan Processor

Job Mandate

Responsible for processing loans, as assigned, ensuring accuracy of maintenance of loan records in the ICBS Loan Subsystem; preparing batchsheets and balancing workstations for daily transactions; servicing account officers requests for statements of account, amortization schedules, certifications, other loan records; and maintenance of orderly files of loan transactions.

Duties and Responsibilities

A) LA Loan Transaction Processing for IBG, CLG & Specialized loan

1 Processes loan releases, renewals, extensions and restructuring/redenominationin accordance with approved Requests for Booking (RB) (applicable for IBG and CLG accounts only).

a) Ensure that the RB is duly approved and conforms with the approved terms and conditions of a valid approved Credit Proposal (CP)/ Quick Credit Proposal (QCP)

b) Verifies if availment is within the approved client’s credit limits

c) Performs build-up of clients loan records in the ICBS Loan Subsystem including creation & updating of CIF records (for employees only').

d) Performs attaching of loan release to the approved credit facility and pledging to collateral

2 Attends to accomplishment of the promissory notes and disclosure statements in accordance with the approved terms and conditions of the loan releases/renewals, ensuring the transmittal of the original copies of the promissory notes to the Securities Custodianship Unit (SCU) and the duplicate copies to the unit officers for safekeeping.

3 Reviews postdated checks received for any technical defects and performs posting in the PDC Warehousing system.

4 Processes loan payments and returned checks as assigned:

a) Performs posting of loan payments, implements special payment arrangement if any, and reversal of loan payments for returned checks in the ICBS Loan Subsystem

b) Prepares official receipts for loan payments received over the counter.

c) Implements debit and set-off instructions of account officers for loan payments.

d) Prepares advice for payments received for BSP rediscounted loans for remittance to BSP.

e) Processes centralized sub-processes activities of the section to optimize productivity and oversee the quality control process of the unit. .

f) Reviews postdated checks received for any technical defects and performs posting in the PDC Warehousing system.

g) Performs the posting of the debits and credits to the clients deposit accounts thru the Alliant Branch Teller System to implement the loan transactions ensuring accuracy and timeliness of postings done.

h) Performs end of day balancing of transactions thru reconciliation of “Host Total Compare Report” vs. loan release advices/transaction tickets and Summary Worksheet of Loan Releases/Renewals/Extensions (for Shared Services).

9 Implements interest booking advices / instructions of the account officers for interest repricing in ICBS ensuring that the interest rate conforms with the prescribed bank rates.

B) LA Loan Servicing and Maintenance for IBG, CLG & Specialized loan

1 Preparation of the following, as assigned:

a) Statements of Accounts

b) Amortization Schedules

c) Certification of loan balances, loan payments

d) Collateral Release Advices

e) Promissory Notes

f) Reversal of payments on LOD returned checks

g) Monitors inventory and safekeeping of LOD returned checks

h) Report on LOD returned checks

I) Reclassification and tagging/retagging of loan accounts.

2 Ascertains the timely and accurate processing of transactions and that turnaround time commitments are complied within the approved Service Level Agreement.

3 Attends to concerns and inquiries replies to lotus notes or phone inquiries relative to loan transactions handled.

C) LA Reports Review and End of the Day Balancing for IBG, CLG & Specialized loan

1 Reviews exception reports for uploaded loan payments via ABT Loan Payment Option, Loan Payment System (LPS) or Auto-Debit System for any required adjustments; as maybe assigned by the supervising officer.

2 Prepares batchsheets and Accounts Receivables /Miscellaneous Liabilities Disposition Sheets ensuring completeness and accuracy of accounting entries made.

3 Monitors and prepares all postdated checks to be sent for clearing on due dates (applicable for Specialized & Consumer Loans).

4 Ensures that all loan returned checks are properly kept in a secured designated area of the records vault.

5 Prepares the Summary Report of Loan Releases/Renewals/Extensions for the day.

6 Reconciles the Summary Report of Loan Releases/Renewals/Extensions with the processed Requests for Booking and the validated Loan Release Advices.

7 Verifies completeness and accuracy of entries in the Summary Report for DST affixing.

8 Balances end-of-day workstations.

D) LA Other Loan Operations Related Functions for IBG, CLG & Specialized loan

1 Maintains orderly files of loan records and documents.

2 Assists the unit officers in the disposition of notes clearing entries, loan returned checks and referrals for interoffice and AR/AP/ML/MA Research floats.

3 Forwards to General Accounting Unit the BIR Form 2307(Certificate of Creditable Tax Withheld At Source) and BIR Form 2306 (Certificate of Final Tax Withheld at Source) received from respective managing account officers.

4 Ensures the security and proper maintenance of bank equipment and properties assigned to area of responsibility

5 Participates in the formulation of work procedures, review of existing procedures and process improvement & UAT that would require automation or maximize Full Time Equivalent (FTE) on areas for enhancing operating efficiency.

6 Performs DMI Scanning and Indexing of Files.

7 Prepares and consolidates Volume and TAT reports for MIS Consolidation.

8 Performs other related functions that maybe assigned from time to time.

E) LA Administrative Function for IBG, CLG & Specialized loan

1 Maintains orderly files of loan records and documents.

2 Ensures the security and proper maintenance of bank equipment and properties assigned to area of responsibility

3 Performs other related functions that maybe assigned from time to time