Apply now »

Documentation Officer

Date:  Mar 31, 2026
Location: 

Cebu City, Central Visayas, PH

Business Unit:  Enterprise Services Group
Department: 

 

About BDO

 

BDO Unibank, Inc. is the Philippines’ leading full‑service bank, offering a wide range of financial and digital banking services. Guided by our brand promise “We Find Ways,” we are committed to delivering easy, reliable, and customer‑focused services. Build your career with a trusted industry leader.

 

JOB SUMMARY

Responsible for processing loans ensuring accuracy of maintenance of loan records in the ICBS Loan Subsystem; preparing batchsheets and balancing workstations for daily transactions; servicing account officers requests for statements of account, amortization schedules, certifications and other loan records; and maintenance of orderly files of loan transactions.

 

KEY RESPONSIBILITIES :

 

A. Loan Transaction Processing (70%)

  1. Processes loan releases, renewals, extensions in accordance with approved Requests for Booking (RB) (applicable for IBG and CLG accounts only).

1.a. Ensure that the RB is duly approved and conforms with the approved terms and conditions of a valid approved Credit Proposal (CP)/ Quick Credit Proposal (QCP)

1.b. Verifies if availment is within the approved client’s credit limits

1.c. Performs build-up of clients loan records in the ICBS Loan Subsystem

1.d. Performs attaching of loan release to the approved credit facility and pledging to collateral

  1. Attends to accomplishment of the promissory notes and disclosure statements in accordance with the approved terms and conditions of the loan releases/renewals, ensuring the transmittal of the original copies of the promissory notes to the Securities Custodianship Unit (SCU) and the duplicate copies to the unit officers for safekeeping.

  2. Reviews postdated checks received for any technical defects and performs posting in the PDC Warehousing system.

  3. Processes loan payments and returned checks

4.a. Performs posting of loan payments and reversal of loan payments for returned checks in the ICBS Loan Subsystem

4.b. Prepares official receipts for loan payments received over the counter.

4.d. Implements debit instructions of account officers for loan payments.

4.e. Prepares advice for payments received for BSP rediscounted loans for remittance to BSP.

5. Implements interest booking advices / instructions of the account officers for interest repricing in ICBS ensuring that the interest rate conforms with the prescribed bank rates.

 

B. Loan Servicing and Maintenance (15%)

  1. Services the requests of other bank units for the preparation of the following

1.a. Statements of Accounts

1.b. Amortization Schedules

1.c. Certification of loan balances, loan payments

1.d. Collateral Release Advices

 

C. Reports Review and End of Day Balancing (10%)

  1. Reviews the notes clearing reports to ensure that payments for accounts serviced by the assigned unit are duly posted in ICBS Loan Subsystem.

  2. Reviews exception reports for uploaded loan payments via ABT Loan Payment Option, Loan Payment System (LPS) or Auto-Debit System for any required adjustments; as maybe assigned by the supervising officer.

  3. Prepares batchsheets and Accounts Receivables /Miscellaneous Liabilities Disposition Sheets ensuring completeness and accuracy of accounting entries made.

  4. Balances end-of-day workstations.

 

D. Other Loan Operations Related Functions (5%)

  1. Maintains orderly files of loan records and documents.

  2. Assists the unit officers in the disposition of notes clearing entries, loan returned checks and referrals for interoffice and AR/AP/ML/MA Research floats.

  3. Forwards to General Accounting Unit the BIR Form 2307(Certificate of Creditable Tax Withheld At Source) and BIR Form 2306 (Certificate of Final Tax Withheld at Source) received from respective managing account officers.

  4. Ensures the security and proper maintenance of bank equipment and properties assigned to area of responsibility

  5. Performs other related functions that maybe assigned from time to time.

 

QUALIFICATIONS

Education : College graduate of any business course preferably with Accounting Units.

Technical Skills : Computer literate; effective communication skills

Behavioral Skills : Integrity, reliability and accuracy in work performance, interpersonal skills

 

 

BDO Unibank, Inc. provides equal opportunity to all qualified candidates. Hiring decisions are based on job requirements and candidate qualifications, and shall not be influenced by any consideration  of race, color, religion, sex (including sexual orientation and gender identity), national or ethnic origin, or disability.                                                                                                                       Requisition ID: 27301

Apply now »